PDF files have become an indispensable part of the online world. Their ease of use and easy accessibility makes it one of the most used document types. Portable Document Format, as the name, suggests it can be easily shared online and can also be printed. PDF files are most commonly used in the transfer of electronic documents. Any image, forms, web pages embedded in a pdf file can be easily viewed on any device.
PDF file types are used in almost every domain- be it a school or business. It may be used to maintain records in school or maintain invoice slips of any client in a business. The PDF file type is a very versatile document type and hence is the most preferred type. Read on to know some of the benefits of using a pdf file.
Format
If you ever come across a pdf file, you will see a uniform format throughout the document. The format is maintained and that is why it is preferred in businesses because it doesn’t create confusion and is more likely to have a good impact. The uniform format also helps in the easy printing of the document. It will be presented exactly the way you formatted it.
The format stays intact but editing a pdf document can be tricky. And that is why there are various pdf editors available which make editing simple with the original content and format still intact.
File size
The reason that pdf file types are so easy to view and share, is because of their small file size. It can compress high-quality files into considerably smaller size, with the content and formatting all intact. Any images embedded also don’t lose their quality in the process of compression. If you are working a large business, then it is ideal because it saves you a lot of storage and takes very little time to load, thus making it easily accessible.
The small file size also allows it to be easily converted into any other document type. Many times a file is converted from pdf to word for editing purposes. The compressed size of the pdf file ensures that all the information stays as it is in the process. Thus the pdf file types can contain unlimited information and data but at the same time can also be compressed into a small file size making it ideal for fast and easy use.
Security
In this modern era, where every piece of information is shared online, security has become a very important feature. It is important to secure any data shared online. PDF files can be protected by a password. Any confidential or sensitive information can now be shared via a PDF file protected by a password. Passwords can be created at the multi-levels of a file. It solely depends on you on how much you want to disclose any information to the other person.
Apart from password protection, the pdf also allows you to apply watermarks or digital signatures which ensures no one else can directly copy your work. This feature is just another feather to the cap of the pdf file, making it the most widely used document type.