There are many moving parts to running an office: order supplies, troubleshooting and dealing with vendors, maintenance, payroll. A manager’s role is to ensure that the office runs smoothly on a daily basis. The more efficient an office runs, the better a business will perform.
Organize Everything:
It takes time to become organized, but it is not easy to find things in chaos and clutter. It’s better to be on the side the organization. You’ll spend less time searching for items and more time explaining where to find them to employees if you take the time to organize everything. You can avoid clutter by arranging files, paperwork and supplies in a clean and clear way.
Have the Right Equipment:
Steve Jobs, an American business magnate, industrial designer, investor, and media proprietor once truly said, “Technology is nothing. What’s important is that you have a faith in people, that they’re basically good and smart, and if you give them tools, they’ll do wonderful things with them.”
Simple things like making sure that your staff have enough stationery can make an office run smoothly. It is not only a sign that you are not capable of finding a pen, but it could also make your staff feel bad.
Manage the Space Effectively:
If all employees use the printer on a regular basis, don’t leave it in the boss’s office. If the boss is busy, this can restrict access. This is also true for office equipment. Staff may find it difficult to complete their work if the person in charge of keying the supply cupboard runs late or the paper for printer is stored on a different floor.
Maintain a Positive Attitude:
It can be difficult to manage an office with so many tasks at once and so many people. It’s important to maintain a positive attitude with coworkers. You should be polite, friendly, and patient with your coworkers, no matter how many questions you ask or how helpless they are.
Keep Your Staff Happy:
It can make a big difference to reward staff for their hard work and allow them a little break from time to rest. Happy employees are less likely be to cause trouble in the office, to avoid their work and to provide the best customer service possible. A grunty answer to a customer’s phone can make it impossible to sell them a product. Keeping employees happy is key to keeping customers satisfied.
Dr. Vivek Cheba is an example of successful office manager. With a staff of 30 team members he has been providing excellent orthodontic care and treatment. Vivek Cheba Dentist is the owner of Red Deer Orthodontics.